Opening Checklists for Nightclubs

So it begins, another night On The Rope. You’ve parked your car, made the long walk to the venue, and clocked-in. Now what? Well, if you work in a relatively organized establishment, you should a have a list of duties or a checklist to follow.

Oh, you don’t?

I guess it is time to have another little paperwork discussion. Remember, while paperwork can be a burden, it can also cover your behind and make you that you do everything you need to, in the correct order. And if you have a list for the end of the night, you should probably have one for the beginning.

So let’s tackle the opening (figuratively, not literally) and see if we can’t organize ourselves just a bit. First off, knowing Who is staffed When is immensely helpful when putting together your opening list. A running count of how many Staffers you have on hand to do work is always key to quick, easy organization. Now that you know who comes in when, let’s get cracking.

Here are some possible items for your Opening Checklist:

  1. Front Door – What does your Door Staff need when they arrive and what will they need as the night progresses? Stanchions, ropes, carpet, clipboards, count clickers? These are for sure items that should be prepped and placed ASAP. Think about what else you and your Staffers use up front and put it on the list. And don’t forget the little things…like water
  2. Front Door Prep – Now that you have your gear, how and when do you set it up? Do you need to re-configure your rope or your entrance? Do some sweeping? Figure out the best time and order for you and your Staff to get the door ready. And check the items off the list as you go.
  3. Interior – The Bar Staff has to prep their bars. You have to prep your Interior. Trashcans? Go-go dancer Platforms? VIP Stanchions? What do you need and where does it go? Have you done a sweep of the restrooms to make sure they are set? Put it on the list
  4. Exterior РDo you have a bar with Patios or exterior VIP Seating? Exterior restrooms or  Porta-Potties? Platforms to watch the crowd? Put it on the list.
  5. Equipment – Does everyone get a radio and flashlight? Who gets ID books? Put it on the list.
  6. Management – Have you met with Management to discuss your VIP schedule/special events/staffing? You should and it should be on the list.

Some people find that lists are redundant. And depending on the size of your venue, you may not need a very extensive list. But I guarantee that if you have a checklist – regardless of venue size or staff responsibilities – nothing will be missed.

Until next time…

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